Quick Answer: What Are Personal Papers?

Which file format can electronic records exist in?

Table 1: Common File FormatsFile Format TypeCommon FormatsRaster graphicsTIFF, BMP, GIF, JPEG, PNGData fileProprietary to software programSpreadsheet fileProprietary to software program, DIFVideo and audio filesQuickTime (MOV), MPEG, Real Networks (RM), WMV, WAV, MP3, AVI3 more rows.

What is required by the Federal Records Act?

The Federal Records Act (44 U.S.C. 31) and corresponding Code of Federal Regulations (CFRs) require all federal agencies to maintain records that document their activities, file records for safe storage and efficient retrieval, and dispose of records according to agency schedules.

Does federal law require that all records be scheduled for disposition?

Each record series must be scheduled for appropriate disposition. The series concept is a flexible one, and programs should create series by organizing documents in ways that facilitate management of the records throughout their life cycle.

What is an example of a record?

For example, a personnel file might contain records that have three fields: a name field, an address field, and a phone number field. … Generally, a record is a combination of other data objects. For example, a record might contain three integers, a floating-point number, and a character string.

Are your emails private?

This should come as no surprise anymore, but your email isn’t private. In fact, it’s one of the least secure methods of communication you can use. Emails are stored at multiple locations: on the sender’s computer, your Internet Service Provider’s (ISP) server, and on the receiver’s computer. …

When should a record be destroyed?

A log or ‘meta data stub’ should be kept of records destroyed. Mental Health Records Discharge or patient last seen 20 years or 8 years after death Review and if no longer needed destroy Covers records made where the person has been cared for under the Mental Health Act 1983 as amended by the Mental Health Act 2007.

Who is responsible for creating maintaining and preserving federal records?

Federal employees are responsible for making and keeping records of their work. Federal employees have three basic obligations regarding Federal records: Create records needed to do the business of their agency, record decisions and actions taken, and document activities for which they are responsible.

What is considered a record?

A record is any document (paper or electronic) created or received by offices or employees that allows them to conduct business. This definition includes, but is not limited to: correspondence. forms. reports.

How often can non record material be destroyed?

Nonrecord materials should be destroyed when no longer needed for reference. NARA’s approval is not required to destroy such materials. Nonrecord materials should be removed from US Government custody only with the agency’s approval.

Are email addresses private?

In truth, your email address is no longer private information, and hasn’t been for a long time. … Nowadays, such emails are tucked out sight, but they’re still there.

Are emails considered hearsay?

Sending an e-mail from work does not automatically make the evidence admissible under a business record exception of hearsay, but it could be admissible if the contents are within the scope of employment.

Is an email considered a record?

An email message constitutes an official record when the document is made or received in connection with the transaction of University business. … (Also see What Is A Record? for additional information on determining if a message is a record) Examples are: When it records official decisions.

What is store record?

A store record is an important document that helps an organization to determine the rate of use of raw materials and spare part so as to know the time to buy more into the store. The rate of use will help the organization to determine how much money to be allocated for the purchase of materials to replenish the stock.

What are the three main types of records?

Some of the most significant record types are:Property records – title deeds and settlements.Accounting papers – including rentals, vouchers, surveys and valuations.Legal papers.Inventories.Correspondence.Enclosure papers.Manorial papers – court rolls, custumals, terriers, surveys etc.Personal and political papers.More items…

What is considered a non record?

Nonrecords are informational material that does not meet the definition of a record; e.g., extra copies of documents kept for convenience; reference stocks of publications; blank forms, formats, or form letters; documents that do not contain unique information or that were not circulated for formal approval, comment, …

Which of the following are considered non records?

The following are examples of non-record material: Extra copies of documents preserved only for convenience, or reference, of which no action is recorded or taken. Publications or other processed documents that require no action and are not part of a case on which action is being taken.